Complaints handling process

WeightWatchers Australasia is committed to providing excellent customer service and maintaining healthy customer relationships and as such has developed a Customer Complaints Policy to ensure all complaints, or expressions of dissatisfaction received are handled as efficiently and effectively as possible.

The following highlights our Policy and process for handling verbal and written complaints received.

WW Australasia Customer Complaints Policy
WW Australasia have established the following Customer Complaints Policy and is a company committed to;

Providing our customers with an efficient, fair, accessible and structured process for complaints management.
Ensuring customer complaints are processed in line with privacy laws and will apply a high level of confidentially.
Providing our employees with a framework, training and system to work with when receiving a customer complaint.
Acknowledging all customer complaints received by telephone, e-mail or website within 1 business day of receipt and will resolve most customer complaints within 14 business days; however this Policy provides provision for 21 business days where further investigation is required for more complex complaints or reliance on external providers such as business partners, licensees or WW global counterparts.
Assigning a severity level for the customer complaint (minor, major, critical) and we will keep the customer informed as to the progress of the complaint and expected resolution timeframe.
Regularly reviewing complaint reports and preventative action taken so that we can improve our processes, procedures, products, services and customer service even further based on customer complaints and feedback received.

Lodgement of Complaints
The WW Customer Service Team should be the customer’s first point of contact who will provide customers with information and assistance to ensure that any complaint received is lodged effectively. Complaints to WW Australasia can be lodged in the following ways;

By calling us on 1800 958 288 in Australia, or, 0800 009 009 in New Zealand
By writing to us at Locked Bag 2020, Broadway, NSW, 2007 in Australia, or WWPO Box 25604 Wellington, 6146, New Zealand
By visiting our website at ww.com/au or ww.com/nz

All complaints received within the WW Customer Service Centre by telephone, e-mail or website will be acknowledged within 1 business day. WW will send the customer an email highlighting the complaint reference number to be used to identify progress with the complaint until a resolution is achieved. WW has established, and will continue to develop quality processes for the efficient and effective acknowledgment and processing of complaints received.

Response to Complaints
All complaints received by WW Australasia will be processed in an efficient and timely manner. Continuous improvement and on-going training will be executed to ensure all complaints received are resolved promptly, professionally and courteously. Managing our customer’s expectation is WW primary objective which will involve careful examination and a thorough investigation of each complaint received and a resolution offered on the basis of the investigation and outcome.

WW Complaints Handling
We will capture all of the relevant information in a secure site in accordance to our Privacy Policy. A Reference Number will be assigned to the complaint and summary e-mailed to the customer. Complaints received will be captured and analysed to ensure that complaints received are compliant with this Customer Complaints Policy. Systemic trends and any re-occurring problems will be identified and forwarded to the relevant department, person or licensee/business partner to provide them with the opportunity to improve existing processes, procedures, products, services and customer service.

Time frame for Complaint Resolution
WW Customer Service Team will acknowledge receipt of a customer complaint received by telephone, e-mail or website within 1 business day. Most complaints received by WW Australasia are generally resolved within 14 business days from the date of receipt – as per Weight Management Council of Australia; however, we ask customers to allow WW Australasia up to 21 business days where further investigation may be required. As described in section 4 of the WW Customer Complaints Policy.

Escalation of Complaints
WW Australasia’s goal for complaints handling is to resolve complaints at first point of contact. Where elected customers will be kept informed regarding the progress of their complaint and WW Australasia’s internal complaint escalation process. WW Australasia requests that customers provide us with an opportunity to resolve their complaint before escalating their complaint. If a customer believes they have exhausted all avenues for addressing their complaint with WW Australasia or if they find those avenues unacceptable for any reason they will be advised of external channels for escalation such as

Department of Fair Trading in your state,
Australian Comp and Consumer Commission,
Commonwealth Ombudsman
Seek independent legal advice from a solicitor as an alternative avenue for resolution.

Complaints handling process | WW Australia